Posted on 26 Oct 2020
Post-GDPR, legal firms cannot afford to be complacent about cyber threats, particularly when it comes to clients’ personal and financial information.
According to the Solicitors Regulation Authority, in the first 6 months of 2019, law firms in the UK reported a loss of £731,250 of client money to cybercrime. With confidentiality at the heart of the legal sector, Impact 365 Fully Managed Cloud can give your business the tools it needs to protect sensitive company data and your clients’ confidential information from criminals.
DATA LOSS PREVENTION – PREVENT DATA LEAKS
Almost all legal firms are aware of the potentially devastating loss of sensitive client information through methods such as phishing emails but most will not have considered the threat of the loss of data from inside the organisation – whether through accidental or malicious means. Data Loss Prevention (DLP) with Impact 365 can automatically detect and prevent the sending of confidential information through email, file sharing from OneDrive or SharePoint or through messaging on Microsoft Teams.
With Impact 365 Fully Managed Cloud, DLP is completely customisable to make sure it targets the data you value most. When a data leak is detected there are various actions that can take place - the leak can be blocked completely, a relevant member of staff can be alerted by email, the user who has caused the leak can be notified within the application they used to send the data, the contents can be automatically encrypted, etc.
EMAIL ENCRYPTION – PROTECT EMAIL COMUNICATIONS
With a majority of client communication from legal firms now done over email, the potential for email fraud is extremely high. Impact 365 Fully Managed Cloud can offer email encryption to protect personal or financial information contained within emails and attachments sent to your clients. Additional options include restricting the email from being forwarded or printed out.
No additional software is required for you or your clients. Email encryption not only increases security but can also increase client confidence in how you are keeping their personal information safe.
FILE SHARING – AVOID LOSING CONTROL OF EMAIL ATTACHMENTS
With Impact 365 Fully Managed Cloud, you can also avoid sending attachments altogether. When you send an attachment outside of your organisation you effectively lose control of all the information contained within it. To avoid this, you can share files directly from your cloud storage in OneDrive and SharePoint.
The files can still be accessed by the recipient, but the data never leaves its location in your file storage. The files can also be restricted so that the recipient cannot edit the contents or download the file to their own PC. Access to the file can also easily be withdrawn at any time.
SENSITIVITY LABELS – QUICKLY PROTECT FILES BASED ON CONFIDENTIALITY
Sensitivity Labels let you apply protection to documents, such as encryption or prevent forwarding in Outlook with a couple of clicks. In the busy day-to-day business of legal firms, data protection can be forgotten but using Sensitivity Labels with Impact 365 Fully Managed Cloud makes protecting confidential files easy.
Selecting from the default labels (shown below), based on the confidentiality level of the document, can quickly apply the relevant protection to the file in question from a single drop-down menu within the Microsoft Office applications.
We can also work with you to add custom labels which better reflect your company’s work.
OTHER SECURITY FEATURES
The above tools are just some of the ways that Impact 365 can help companies in the legal sector to protect their data. Impact 365 Fully Managed Cloud also offers plenty of additional security such as Microsoft’s Multi-factor Authentication (MFA) to prevent unauthorised sign-ins and Conditional Access to determine who can access your company resources based on factors such as user, device, location, application, etc.
For more information on any of the Impact 365 features described here, please give Impact Computing a call.
Statistics taken from the Solicitors Regulation Authority and the National Cyber Security Centre.